Joseph Michael Pesch
VP Programming

Word Mail Merge Error: "Record 'number' contained too few data fields"

by 7. March 2012 10:44

Error message when you use an .odc file to connect to a specific table in a mail merge data source in Microsoft Word: "Record 'number' contained too few data fields"

This appears to be an issue when you use a SQL datasource and the table/view you are selecting is not in the default schema (i.e. dbo).  The Microsoft Support Article (link below) contains information on this.  Appears there is a registry setting (shown below) that can enable a fix for this.

Excerpt from the Microsoft Support Article:

How to enable the hotfix

Warning Serious problems might occur if you modify the registry incorrectly by using Registry Editor or by using another method. These problems might require that you reinstall the operating system. Microsoft cannot guarantee that these problems can be solved. Modify the registry at your own risk.

To enable this hotfix, follow these steps:

  1. Exit all Office programs.
  2. Click Start, click Run, type regedit, and then click OK.
  3. If you are using a 2007 Office suite, locate and then click the following registry subkey:
    HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Common
    If you are using Office 2003, locate and then click the following registry subkey:
    HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common
  4. On the Edit menu, point to New, and then click DWORD Value.
  5. Type UseQualifiedTableNameForMailMerge, and then press ENTER.
  6. Right-click UseQualifiedTableNameForMailMerge, and then click Modify.
  7. In the Value data box, type 1, and then click OK.
  8. On the File menu, click Exit to exit Registry Editor.


Microsoft Support Article

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